How to Add Contact and Copyright Info to Images with Photoshop
Learn how to protect and promote your work online by adding contact and copyright information to your images with Photoshop!
Uploading images to the web is an easy way to share our photos with family, friends, and millions of complete strangers all over the world. But it also makes it easy to have those photos stolen or used without permission. Adding contact and copyright information before uploading your images won't put an end to the problem. But it will let honest people know that your image is copyrighted, and give them a way to contact you for more information.
In this tutorial, I'll show you how easy it is to add your contact and copyright details in Photoshop. We'll start by adding the information to a file and saving it as a reusable template. Then I'll show you how to apply that template both to a single image and to multiple images at once! To follow along, you'll want to be using the latest version of Photoshop CC. Let's get started!
How to create a contact and copyright info template
We'll start by creating a template to hold your contact and copyright information. I'll then show you how to apply the template to your images, first to a single image, and then to multiple images at once.
Step 1: Create a new Photoshop document
To create the template, all we need is a blank Photoshop document. Go up to the File menu in the Menu Bar and choose New:
In the New Document dialog box, choose any document size (I'll go with the default Photoshop size) and then click Create:
And the new document appears:
Step 2: Open the File Info dialog box
To add our contact and copyright details, we use Photoshop's File Info dialog box. Open it by going up to the File menu and choosing File Info:
Step 3: Select the Basic category
Start by entering your copyright information. In the File Info dialog box, make sure that the Basic category is selected on the left:
Step 4: Enter your copyright details
Then enter your name into the Author field:
Move down to the Copyright properties and change the Copyright Status to Copyrighted:
And then enter your copyright information into the Copyright Notice box. In most cases, all you'll need is the copyright symbol, the year, and your name.
How to type the copyright symbol
To enter the copyright symbol:
- On a Windows PC, press and hold the Alt key on your keyboard and enter 0169 on the numeric keypad.
- On a Mac, press Option+G.
Finally, enter your website's URL into the Copyright Info URL box. Click the arrow button to the right of the box to open the URL in your web browser and make sure you've entered it correctly:
When you're done, only the Author and Copyright details should be filled in. Other fields, like Document Title, Description and Keywords, are specific to each image, so we don't want to include any of that information in the template:
Step 5: Copy your website URL
We've added the copyright information, so now we'll add our contact details. But before we do, highlight your website URL in the Copyright Info URL box, and then press Ctrl+C (Win) / Command+C (Mac) to copy it:
Step 6: Switch to the IPTC properties
To enter your contact details, select the IPTC category on the left of the File Info dialog box:
Step 7: Paste your website URL into the Website(s) box
And then, to add your website URL as part of your contact information, paste the URL into the Website(s) field:
Step 8: Enter additional Contact details if needed
Along with your name (which already appears in the Creator field) and your website, you can add lots of other contact information as well, including your home or business address, your phone number, and your email address. But if your website includes a Contact form or an email link, I would keep things simple here and limit the information to just your name and website:
Step 9: Save the information as a template
Now that we've added the contact and copyright info, let's save it as a template. Click on the Template option at the bottom:
And then choose Export:
Give the template a name (I'll name mine "c2018 Steve") and then click Save:
Back in the File Info dialog box, click again on the Template option and you'll see your new template ready to be applied to your images:
Step 10: Close the document
With the template saved, click Cancel to close the File Info dialog box:
And then close the Photoshop document by going up to the File menu and choosing Close:
How to apply your contact and copyright details to an image
So now that we've created and saved our contact and copyright info as a template, here's how to apply it to an image.
Step 1: Open an image in Photoshop
Open the image you want to apply your contact and copyright information to:
Step 2: Open the File Info dialog box
Then go up to the File menu and choose File Info to open the File Info dialog box:
Step 3: Load your template
Click the Template option at the bottom of the dialog box and choose your template from the list:
Step 4: Choose an Import option
Before applying the template, Photoshop will open the Import Options dialog box asking what you'd like to do with any information that's already included in the file's properties. And there are three options to choose from:
- Clear existing properties and replace with template properties will clear all existing properties, including those that are specific to the image (Document Title, Description, Keywords, etc). It will then add only your contact and copyright info from the template, leaving everything else blank. Generally, this is not the option you want.
- Keep original metadata, but replace matching properties from template will replace any existing contact and copyright info with the details from your template. Everything else (Document Title, Description, Keywords, etc.) will be left alone.
- Keep original metadata, but append matching properties from template is similar to the previous option. But instead of replacing the existing contact and copyright information, it will keep any information that already exists and only add the details that are missing. For example, if your website URL was the only property missing, it would add only your website URL. Any existing details would remain unchanged.
If you need to completely replace the existing contact and copyright info with the new info from your template, choose the second option. Otherwise, choose the third option so that you're only filling in the missing details:
Step 5: Add any image-specific information
As soon as you select one of the Import options, Photoshop will add your contact and copyright details into the File Info dialog box. You can then fill in any image-specific properties, like adding a title, description and keywords:
Step 6: Click OK
When you're done, click OK to accept the information and close the File Info dialog box:
A copyright symbol (©) appears next to the document's name in the tab, letting you know that the information has been added:
Step 7: Save your image
Even though we've added our contact and copyright details, and any image-specific details, the information isn't actually saved until we save the image in Photoshop. To save it, go up to the File menu and choose Save:
And then if you're done with the image, you can close the document by going back up to the File menu and choosing Close. And that's how to add your contact and copyright info to an image in Photoshop!
Adding contact and copyright info to multiple images at once
Along with adding your contact and copyright info to a single image, you can also add it to multiple images at a time. To do that, we use Photoshop's companion program, Adobe Bridge. And the advantage that Bridge has over Photoshop is that Bridge can add and update our information all on its own, without needing to open and save the images again in Photoshop.
Step 1: Open Adobe Bridge
To open Adobe Bridge from within Photoshop, go up to the File menu (in Photoshop) and choose Browse in Bridge:
Step 2: Navigate to your images
In Bridge, navigate to the folder that contains your images. In my case, they're in a "Photos" folder on my Desktop. The images inside the folder appear as thumbnails in the Content panel:
Step 3: Select the images
Select the images you need. To select all images inside the folder, go up to the Edit menu in the Menu Bar and choose Select All. Or use the keyboard shortcut, Ctrl+A (Win) / Command+A (Mac):
Step 4: Open the File Info dialog box
Then, just as we did in Photoshop, go up to the File menu (in Bridge) and choose File Info:
Step 5: Choose your template
This opens the same File Info dialog box that we saw in Photoshop. Click on the Template option at the bottom and choose the template that holds your contact and copyright info:
Step 6: Choose an Import option
Then in the Import Options dialog box, choose to either replace all existing contact and copyright info with the info from your template (second option), or to add only the missing details (third option):
Photoshop adds the information from the template into the File Info dialog box. And this time, the information is being applied to multiple images, not just one:
Step 7: Click OK
Finally, to commit the information to the images, there's no need to save anything. Just click OK to close the File Info dialog box:
And there we have it! That's how to add contact and copyright information to your images in Photoshop! Check out our Photoshop Basics section for more tutorials! And don' forget, all of our tutorials are now available to download as PDFs!
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